Archaeological Records Office

Holiday Scheduling in the Archaeological Records Office

The Archaeological Records Office (ARO) is closed to the public 12/23/2019 through 1/3/2020. Please see below for scheduling information for specific services offered by staff in the ARO.

Document Requests and Records Research for Archaeologists

After 11/20/2019, delivery of Records Research for Archaeologists and Document Requests before 12/20/2019 is evaluated on a case-by-case basis. Depending on the complexity of the research area and queue, requests submitted after 11/20/2019 may not be completed before the ARO’s holiday closure. To alleviate concerns regarding scheduling, an anticipated delivery date will be provided prior to clients accepting the quote. Normal availability resumes on 1/6/2020.

Please also note:

  • Depending on the volume of requests submitted by 11/20/2019, it may not be possible to complete your request before the ARO’s holiday closure. If receipt of the requested service is time-sensitive, please indicate this on the quote request and on the submitted form(s), and we will try to accommodate your delivery date, if possible.
  • The ARO is open to conduct Records Research and view available documents, free of charge, until 12/19/2019. Please contact Christina Jenkins (cjenkins@email.arizona.edu) to schedule an appointment. Normal scheduling resumes on 1/6/2020.

Project Registration and Requesting an ASM Site Number

The last day to submit requests for these services is 12/5/2019.  All completed forms must be received by ASM staff, and the invoice paid by 12/9/2019 to ensure delivery of paid jobs by 12/20/2019. Normal availability resumes on 1/6/2020.

Please also note:

  • Expedited ASM services are generally unavailable between 12/9/2019 and 1/6/2020. Expedited service availability resumes on 1/6/2020.
  • If receipt of the requested service is time-sensitive, please indicate this on the quote request and all submitted forms. The ARO staff will try to accommodate your request, if possible.
  • During closure days, please continue to email Notification of Intent (NOI) forms to the ASM centralized email account (asm_crm@email.arizona.edu). No acknowledgement or other approval of this notification is required for work to begin.

The Archaeological Records Office (ARO) is the official, and only, repository for archaeological survey records and site information generated during Arizona Antiquities Act blanket-permitted work conducted on state lands. State lands means lands owned or controlled by the State of Arizona or by any agency, instrumentality, or political subdivision of the State of Arizona, including any county or municipal corporation. ARO also accepts records from other land jurisdictions under Records Management and Repository Agreements.

Among its responsibilities, ARO oversees and handles:

  • Project Registration for Archaeological Survey conducted under an Arizona Antiquities Act Blanket permit.
  • Issuance of ASM Site Numbers and ASM Accession Numbers.
  • Review of final report submissions for archaeological survey, monitoring, testing, and data recovery projects conducted under an Arizona Antiquities Act Blanket.
  • Archaeological survey records and site information generated during Arizona Antiquities Act Blanket-permitted work conducted on state lands
  • Records Research services and document requests for archaeologists.
  • In-perpetuity curation of archaeological reports and site records as Arizona's official repository for archaeological survey records and site information.
  • Records Management and Repository Agreements for project or site records from other land jurisdictions.

Professional archaeologists can research ARO records by appointment Tuesdays through Thursdays. Alternatively, professional archaeologists can request Arizona State Museum staff research ARO records by completing and submitting this request form.

Nonprofessional archaeologists can request ARO records research by completing and submitting this request form. Results of this research are provided in a Cultural Resources Summary Letter.

All requests for service from the ASM Repatriation Office start by using the ASM Request Quote for Services website found at: https://uavpr.arizona.edu/ASM/quoterequest. Please note that in addition to filling out the form on the quote request website, forms and additional backup documentation are required for all services. Links to forms, form instructions, and other guidance documents may be found here