Archaeological Records Office

Holiday Scheduling in the Archaeological Records Office

The Archaeological Records Office (ARO) will be closed to the public 12/18/2023 through 1/1/2024. Please see below for scheduling information for specific services offered by staff in the ARO. If the requested service is time-sensitive, then please indicate this on the quote request and on the submitted form(s), and we will try to accommodate your delivery date, if possible. Normal availability resumes on 1/2/2024.

ARO Holiday Scheduling Deadlines at a Glance

  • 11/13/2023: Last day to submit quote requests for Project Registrations, ASM Site Number requests, and Cultural Resources Summary Letters for Non-archaeologists to ensure delivery by 12/15/2023
  • 11/15/2023: Last day to approve quotes for Project Registrations, ASM Site Number requests, and Cultural Resources Summary Letters for Non-archaeologists to ensure delivery by 12/15/2023
  • 11/17/2023: Last day to submit payment and completed forms for Project Registrations, ASM Site Number requests, and Cultural Resources Summary Letters for Non-archaeologists to ensure delivery by 12/15/2023 (if paying by check, this is the date by which payment must be received)
  • 11/27/2023: Last day to request an ARO appointment
  • 12/14/2023: Last day to conduct research during an ARO appointment
  • 12/15/2023: Last day to receive deliverables before the holiday closure
  • 12/18/2023-1/1/2024: Holiday closure
  • 1/2/2024: Normal services resume

ARO Services Subject to Holiday Scheduling

  • Project Registrations: To ensure delivery before the holiday closure, 11/13/2023 is the last day to submit quote requests for Project Registrations (ASM Accession Numbers), and 11/17/2023 is the deadline to submit all completed forms and the first invoice payment. After those dates, delivery of ASM Accession Numbers before the holiday closure will be evaluated on a case-by-case basis. Expedited Project Registrations are generally unavailable between 11/13/2023 and 1/1/2024.
  • ASM Site Number Requests: To ensure delivery before the holiday closure, 11/13/2023 is the last day to submit quote requests for ASM Site Number requests, and 11/17/2023 is the deadline to submit all completed forms and the invoice payment. After those dates, delivery of ASM Site Numbers before the holiday closure will be evaluated on a case-by-case basis. Expedited ASM Site Number requests are generally unavailable between 11/13/2023 and 1/1/2023.
  • ARO Appointments: 12/14/2023 is the last day to conduct your own research during an ARO appointment before the holiday closure. In-office appointments and virtual appointments are scheduled on a first come, first served basis. It may not be possible for us to schedule appointments requested after 11/27/2023 before the ARO’s holiday closure, if demand is high. Please note that Project Registration Forms (PRFs), reports, and ASM site cards can only be consulted during in-office appointments. If you believe that you will need to consult these types of documents, then you should request an in-office appointment, rather than a virtual appointment. See our guidelines for more information about how to request an appointment: https://statemuseum.arizona.edu/crm/document/aro-research-guidelines
  • Document Requests: Delivery of Document Requests before the holiday closure will be evaluated on a case-by-case basis. Depending on the complexity of the Document Request and the volume of requests in our value-added services queue, Document Requests may not be completed before the holiday closure. To alleviate concerns regarding scheduling, an anticipated delivery date will be provided prior to clients accepting the quote.
  • Records Research for Archaeologists: Delivery of Records Research for Archaeologists requests before the holiday closure will be evaluated on a case-by-case basis. Depending on the complexity of the research area and the volume of requests in our value-added services queue, Records Research for Archaeologists requests may not be completed before the holiday closure. To alleviate concerns regarding scheduling, an anticipated delivery date will be provided prior to clients accepting the quote.
  • Cultural Resources Summary Letters for Non-archaeologists (Records Research for Non-archaeologists): To ensure delivery before the holiday closure, 11/13/2023 is the last day to submit quote requests for Cultural Resources Summary Letters for Non-archaeologists requests, and 11/17/2023 is the deadline to submit the completed form and map and the invoice payment. After those dates, delivery of Cultural Resources Summary Letters for Non-archaeologists before the holiday closure will be evaluated on a case-by-case basis. To alleviate concerns regarding scheduling, an anticipated delivery date will be provided prior to clients accepting the quote. Expedited Cultural Resources Summary Letters for Non-archaeologists are generally unavailable between 11/13/2023 and 1/1/2024.

Mandated Programs Holiday Season Scheduling Information

Please visit the main Arizona State Museum Cultural Resources Management Services website for general information on Mandated Programs holiday scheduling.

 

The Archaeological Records Office (ARO) is the official, and only, repository for archaeological survey records and site information generated during Arizona Antiquities Act blanket-permitted work conducted on state lands. State lands means lands owned or controlled by the State of Arizona or by any agency, instrumentality, or political subdivision of the State of Arizona, including any county or municipal corporation. ARO also accepts records from other land jurisdictions under Records Management and Repository Agreements.

Among its responsibilities, ARO oversees and handles:

  • Project Registration for Archaeological Survey conducted under an Arizona Antiquities Act Blanket permit.
  • Issuance of ASM Site Numbers and ASM Accession Numbers.
  • Review of final report submissions for archaeological survey, monitoring, testing, and data recovery projects conducted under an Arizona Antiquities Act Blanket.
  • Archaeological survey records and site information generated during Arizona Antiquities Act Blanket-permitted work conducted on state lands
  • Records Research services and document requests for archaeologists.
  • In-perpetuity curation of archaeological reports and site records as Arizona's official repository for archaeological survey records and site information.
  • Records Management and Repository Agreements for project or site records from other land jurisdictions.

Professional archaeologists can research ARO records by appointment Tuesdays through Thursdays. Alternatively, professional archaeologists can request Arizona State Museum staff research ARO records by completing and submitting this request form.

Nonprofessional archaeologists can request ARO records research by completing and submitting this request form. Results of this research are provided in a Cultural Resources Summary Letter.

All requests for service from the ASM Archaeological Records Office start by using the ASM Request Quote for Services website found at: https://asmquoterequest.oasis-prod.arizona.edu/ASM/quoterequest/. Please note that in addition to filling out the form on the quote request website, forms and additional backup documentation are required for all services. Links to forms, form instructions, and other guidance documents may be found here. 

Contact
Karen Leone
Acting Manager, Archaeological Records Office
Arizona State Museum / University of Arizona
P.O. Box 210026
Tucson, AZ  85721-0026
kleone@arizona.edu
520-621-4011