Update Log

This page is intended to be a chronological overview and quick reference for updated forms, guidance documents, policies, and memorandums. Links to the most  current versions of documents and/or webpages are provided for your convenience.

Commonly used acronyms:
AAA = Arizona Antiquities Act
ASM = Arizona State Museum
FAQ = Frequently Asked Questions
MP = Mandated Programs

 

July 2021

July 1, 2021 ASM Mandated Programs Announcements, Reminders, and Updates

Announcements and Reminders

  1. Effective July 1, 2021, the expedited time frames for Arizona Antiquities Act Project-specific Permits with Project-specific Treatment Plans have been adjusted from 5 and 6-10 business days, to 6-10 and 11-15 business days. Please see the Rate and Fee schedule for more information.
  2. The Archaeological Records Office is taking in-office and virtual appointments. See ARO Research Appointments Guidelines for more information. 
  3. The Permits Office Manager and Arizona Antiquities Act Administrator, formerly Shannon Twilling, is now Shannon Plummer and her email address has changed to splummer@arizona.edu
  4. ASM will now accept electronic submissions of AAA permit applications and Treatment Plans. However, the original, signed application and a hard copy of the final, ASM-approved Treatment Plan (as appropriate) must be mailed within 30 days of permit issuance. Failure to do so will result in permit revocation. Please remember that the “start” date of reviews still does not begin until both the application materials and invoice payment (if applicable) are received.
  5. ASM will now accept electronic submissions of Burial Discovery Agreement applications and Treatment Plans. However, the original, signed application and a hard copy of the final, ASM-approved Treatment Plan (as appropriate) must be mailed within 30 days of agreement issuance. Please remember that the “start” date of reviews still does not begin until both the application/agreement materials and invoice payment (if applicable) are received.
  6. ASM still requires hard copies of draft final reports for review, unless submitted as part of a concurrent agency review, for which electronic submissions are accepted.
  7. The following documents and webpage components have been updated:
    1. Minimum Requirements and Checklist for Reports, Treatment Plans, and Maps Submitted to the Arizona State Museum (ASM) for Work Conducted Under an Arizona Antiquities Act (AAA) Permit 
    2. Submission Procedures and Checklists for Cultural Resources Management Services Requested from the Arizona Antiquities Act Permits Office, Archaeological Records Office, Archaeological Repository, and Repatriation Office at the Arizona State Museum 
      1.  This document will be updated further in January 2022.
  8. Please remember that our Policy and Procedures Regarding Large-scale Non-collection Surveys and Long-term Non-collection Surveys will go into effect on 1 January 2022.
  9. Information included in the Frequently Asked Questions section of the ASM website has been generally updated.
  10. All emails pertaining to active Burial Discovery Agreements and inadvertent disturbances of human remains should now be directed to asm-repatriation@email.arizona.edu. General questions or communication for Repatriation Office staff can be directed to Cristin Lucas (lucasc@email.arizona.edu; 520-626-0320) or Karen Hayes (hayesk@email.arizona.edu; 520-626-2950).

 

The following forms were updated and posted on the ASM website:

  1. All offices
    1. Project Submission Update Form
    2. Rate and Fee Schedule
  2. Archaeological Records Office
    1. ASM Quad Map Numbers List (new)
    2. Cultural Resources Summary Letter for Non-archaeologists Request Form
    3. Records Research for Archaeologists Form and Instructions
    4. Request an ASM Site Number Instructions
  3. Permits Office
    1. AAA Blanket Permit Application
    2. AAA Project-specific Permit Application
    3. AAA Permit Update Request Form
    4. General Work Plan Addendum Form
    5. Archaeological Principal Investigator Qualifications Application
    6. Archaeological Project Director Qualifications Application
    7. Paleontological Principal Investigator Qualifications Application
    8. Paleontological Project Director Qualifications Application
  4. Repository
    1. Certificate of Collections Review Compliance (formerly Certificate of Repatriation Compliance)
    2. Archaeological Repository Project Submission Review: Phases 1 and 2
    3. Archaeological Repository Project Submission Delivery Review
    4. Request for Repository Services Agreement
  5. Repatriation Office
    1. Year-end Summary Report Instructions
    2. Year-end Summary Report Form
    3. Procedures for Reporting an Inadvertent Disturbance of Human Remains on Private Land
    4. Burial Discovery Agreement Instructions
    5. Burial Discovery Agreement Application
    6. Project Submission Update: Burial Agreement Form is replaced by Project Submission Update Form
    7. Report of Remains Submissions Checklist
    8. General Work Plan Addendum Form
    9. Private Land Addendum Form

 

May 2021

 

5/28/21:  Effective 1 June 2021, in-office records research restrictions associated with the COVID-19 pandemic have been lifted; however, we still ask that you wear a mask for in-office appointments, regardless of vaccination status. Visitors to the ASM Archaeological Records Office (ARO) will now have two options for conducting their own research: (1) virtual appointments and (2) in-office appointments. Please see revised Guidelines for Conducting Research in the ARO for additional details about these two types of appointments. Please contact the ARO (by email: asm_crm@email.arizona.edu, subject heading “ARO Appointment”; by phone: 520-621-4011) to schedule an appointment or if you have any questions.

February 2021

 

2/22/21: Notification of Intent Addendum added to Forms and Guidance section.

2/17/21: Historical Period Waste Pile Policy added to Policies and Memorandums section.

2/17/21: Draft Para-archaeologist Policy added to Policies and Memorandums section (draft only, tribal consultation pending).

2/17/21: Large-scale/Long-term Non-collections Surveys Policy added to Policies and Memorandums section (not in effect until 1 Jan 2022).

2/15/21:  ASM site number AZ U:6:62(ASM) has been consolidated into AZ U:6:40(ASM). Contact ARO personnel with questions pertaining to this consolidation.

2/1/21: Uploaded ASM Workshop Series: Burial Discovery Agreements (BDAs): an instructional video.

 

January 2021

 

1/28/21: added Notification of Disturbance of Human Remains form to the Forms and Guidance section under Repatriation Office.

 

1/27/21: The following ASM site numbers have been consolidated under AZ U:15:124(ASM):

  • AZ U:15:88(ASM), Florence Water Treatment Site
  • AZ U:15:120(ASM), Florence Ruin
  • AZ U:15:124(ASM), Saturday Site/Florence Ruin/Florence Pueblo
  • AZ U:15:153(ASM), Saturday Site [consolidated in 1997; decision reviewed and upheld]
  • AZ U:15:253(ASM)
  • AZ U:15:663(ASM)
  • AZ U:15:664(ASM)
  • The site name for AZ U:15:124(ASM) is now:  Saturday Site/Florence Ruin
  • The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ U:15:124(ASM), and may be used to aid descriptions of the site.
  • Contact ARO personnel with questions pertaining to this consolidation.

 

1/21/21: added Paleontological Principal Investigator Qualifications (form and policy) and Paleontological Project Director Qualifications (form and policy) to the Forms and Guidance section under Permits Office.

1/5/21: Due to the severity of COVID-19 infection rates in Arizona, the ASM Archaeological Records Office is implementing contactless virtual records research appointments to replace in-office visits, effective 12 January 2021. Please consult Contactless Research at the ARO for details on how to make an appointment and the procedures and deliverables involved. This service is available to all Arizona Antiquities Act permit holders and non-AAA permit holders with an approved ARO Records Use Agreement on file. Contact the Archaeological Records Office (asm_crm@email.arizona.edu; subject heading: ARO Appointment) if you have any questions.

 

December 2020

Hello AAA Permit Holders,

As the year is quickly wrapping up, Arizona State Museum (ASM) has a few important items for you to be aware of pertaining to end-of-year reporting and things to expect in the coming year:

1. The Archaeological Records Office (ARO) will not require a signed ARO Records Use Agreement for institutions holding an Arizona Antiquities Act (AAA) Permit in order to gain access to archaeological records available through the ARO.

Archaeological records are sensitive and must be protected (see A.R.S. §39-125), and ASM only requires the ARO Records Use Agreement form for non-AAA Permit holders.

Forms and guidance documents pertaining to this change will be revised and posted to the ASM website. If you have any questions regarding access to the ARO or this topic, please contact us at asm_crm@email.arizona.edu (subject heading: ARO Use Agreement)

2. The ARO is in the process of compiling lists of outstanding sites and projects associated with non-collection survey projects. These lists will be issued to our clients sometime in the early months of 2021.

3. AAA Blanket Permit End-of-Year Summary Reports are due by 31 March 2021. The template for this document can be found at: https://statemuseum.arizona.edu/crm/document/aaa-blanket-permit-end-of-the-year-summary-report

4. AAA Project-specific Permit and Burial Discovery Agreement End-of-Year Summary Reports are due by 31 January 2021. This is the first year this document will be required. Additional information and the report template can be found at: https://statemuseum.arizona.edu/crm/document/permit-burial-agreement-end-year-summary-report

As always, feel free to email asm_crm@email.arizona.edu with any questions. We wish you all a happy and safe holiday season!

Thank you,

Shannon Twilling

 

November 2020

 

The following ASM site numbers have been consolidated under AZ T:12:1(ASM):

AZ T:12:1(ASM), La Ciudad
AZ T:12:48(ASM)
AZ T:12:50(ASM), Los Solares 

  • The site name for AZ T:12:1(ASM) is now the La Ciudad/Los Solares Site. The site names or numbers listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ T:12:1(ASM), and may be used to aid descriptions of the site.
  • The site consolidation was completed on November 20, 2020.
  • Contact ARO personnel with questions pertaining to this consolidation.

 

 

Site Consolidation #1

  • The following ASM site numbers have been consolidated under AZ AA:12:311(ASM):
    • AZ AA:12:122(ASM), Bojorquez-Aguirre Ranch
    • AZ AA:12:305(ASM)
    • AZ AA:12:311(ASM), Yuma Wash Site
    • AZ AA:12:312(ASM)
  • The site name for AZ AA:12:311(ASM) is now the Yuma Wash/Bojorquez-Aguirre Ranch Site.  The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ AA:12:311(ASM), and may be used to aid descriptions of the site.
  • The site consolidation was completed on November 3, 2020.
  • Contact ARO personnel with questions pertaining to this consolidation.

Consolidation #2

  • The following ASM site numbers have been consolidated under AZ AA:12:314(ASM):
    • AZ AA:12:300(ASM)
    • AZ AA:12:313(ASM), the Meador-Cañas Homestead Site
    • AZ AA:12:314(ASM), the Silverbell-Ina Hohokam Site (also called the Ina-Silverbell Site)
    • AZ AA:12:315(ASM), the Silverbell-Ina Hohokam Site
    • AZ AA:12:316(ASM)
    • AZ AA:12:317(ASM)
    • AZ AA:12:379(ASM), Nourse House
    • AZ AA:12:380(ASM), Deserted House
    • AZ AA:12:821(ASM)
    • AZ AA:12:1039(ASM)
    • AZ AA:12:1040(ASM)
  • The site name for AZ AA:12:314(ASM) is now the Silverbell-Ina Site.  The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ AA:12:314(ASM), and may be used to aid descriptions of the site.
  • The site consolidation was completed on November 3, 2020.
  • Contact ARO personnel with questions pertaining to this consolidation.

 

October 2020

  • 10/23/2020: Repatriation Office webpages updated.
  • 10/23/2020: Revised "Distinguishing Human from Non-Human Animal Bone" document posted.
  • 10/20/20: Complete FAQ (Frequently Asked Questions) update posted to ASM website.

ARO Update:

  • The following site numbers have been consolidated under AZ AA:12:111(ASM):
    • AZ AA:12:38(ASM)
    • AZ AA:12:98(ASM), the Bechtel Burial Site
    • AZ AA:12:100(ASM), Bechtel 2
    • AZ AA:12:111(ASM), Las Capas
    • AZ AA:12:130(ASM), the Ina Road Landfill Site
    • AZ AA:12:376(ASM)
    • AZ AA:12:503(ASM), the Costello-King Site
    • AZ AA:12:688(ASM)
    • AZ AA:12:798(ASM), the Slip-up Site
    • AZ AA:12:1004(ASM)
    • AZ AA:12:1157(ASM)
  • The site name for AZ AA:12:111(ASM) is now the Las Capas/Costello-King Site Complex. The other site names listed above may be treated a geographic loci, chronological phases, and/or cultural components of AZ AA:12:111(ASM), and may be used to aid descriptions of the site.
  • The site consolidation was completed on October 6, 2020.
  • Contact ARO personnel with questions pertaining to this consolidation.

 

 

August 2020

 

 

July 2020

NOTICE
As of Monday, 20 July 2020, the ASM Archaeological Records Office has resumed scheduling of in-office records research and all ARO services are back to normal turnaround times. Please send an appointment request to the centralized email account (asm_crm@email.arizona.edu), entering ARO in the subject heading, or call (520) 621-4011 to make an appointment. Thanks for your support over the past week.

 

NOTICE
As of Friday, 10 July 2020, all Archaeological Records Office (ARO) staff are under self-quarantine due to possible COVID-19 exposure until Monday, 20 July 2020, and possibly until Monday, 27 July 2020.

ARO staff are prepared to do as much work as possible from home, but our services will be limited, and there may be delays.

ARO staff will be able to provide the following services:

  1. Accession numbers will be issued.

  2. Site number requests that are already in the queue will be completed.

  3. Records research requests that are already in the queue will be completed.

  4. Document Requests that are already in the queue will be completed.

The following cannot be conducted until after 27 July 2020:

  1. New records searches will not be initiated, either by researchers visiting the ARO or by having ARO conduct the research for you.

  2. New ASM site numbers requests cannot be initiated.

  3. Report reviews cannot be completed.

Please continue to contact ASM staff with any questions or concerns regarding ASM Jobs, quotes, or projects.

Please distribute to others in your organization. We appreciate your patience and understanding during this difficult time and we will keep you updated as more information becomes available.

 

  • Revised Rate and Fee Schedule posted on the ASM website.
  • Changes in the review procedure for all quote requests submitted to the ASM Request Quote for Services website, regardless of landownership, to ensure proper minimal budgeting when ASM is the designated curation facility:
    • One photo for every ASM site number that is requested or updated is required,
    • One linear inch of documentation is required for all Burial Discovery Agreements, and
    • One half box is required for all Testing/Data Recovery projects.

These estimated variables can be adjusted when submitting the Project Submission Update form, requesting Invoice 2 for a project.

 

June 2020

 

May 2020

 

April 2020

  • ARO Update:
    • The following site numbers have been consolidated under AZ U:9:165(ASM):
      • AZ U:9:6(ASM), Hayden’s Ferry
      • AZ U:9:62(ASM), Our Lady of Mount Carmel Catholic Church (also called St. Mary’s Church)
      • AZ U:9:64(ASM), the Science Library Site
      • AZ U:9:80(ASM), the Phoenix and Eastern Railroad Bridge
      • AZ U:9:114(ASM), the Tempe Glyph Site (also called the Tempe Glyphs Site and the Tempe Butte Petroglyph Site; previously consolidated under AZ U:9:115(ASM))
      • AZ U:9:115(ASM), the Terraced Butte Site (also called Tempe Butte and Hayden Butte)
      • AZ U:9:188(ASM), Tempe Beach Park (also called the Tempe Beach Stadium)
      • AZ U:9:190(ASM), the Hayden Blacksmith Shop
      • AZ U:9:216(ASM), the Brickyard
      • AZ U:9:269(ASM), 1010 East Lemon Street
      • AZ U:9:278(ASM), the Hayden Flour Mill Complex
      • AZ U:9:281(ASM), the Barrett Honors College Site
      • AZ U:9:284(ASM), the ISTB IV Site
      • AZ U:9:296(ASM), the Ocotillo Hall Site
      • AZ U:9:309(ASM), the Tempe Townsite (also called the Tempe Historic Town Site)
    • The site name for AZ U:9:165(ASM) is now La Plaza/Historic Tempe (also called La Plaza Tempe, Plaza Tempe, Plaza de Tempe, Casa de Loma, the Elias-Rodriguez House, and the Stadium Site).  The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ U:9:165(ASM) and may be used to aid descriptions of the site.
    • The site consolidation was completed on March 16, 2020.
    • Contact ARO personnel with questions pertaining to this consolidation.

 

March 2020

  • 3/24/2020: Complete FAQ (Frequently Asked Questions) update posted to ASM website.
     
  • 3/27 to 4/13/2020: The following announcement was distributed to AAA permit holders and posted on the ASM website:

 As of Friday, 27 March 2020, all Arizona State Museum staff are under self-quarantine due to possible COVID-19 exposure until Monday, 13 April 2020. 

 Staff in the Permits Office, Archaeological Records Office, Repository, and Repatriation Office are prepared to do as much work as possible from home, but our services will be limited, and there may be delays.

 For clarification, here is what ASM will continue to provide during the closure:

  1.  Permits and burial agreements will continue to be issued. Treatment plans, permit applications, and burial agreement applications may be submitted via email until further notice. Please send all of these documents to my attention (twilling@email.arizona.edu). If your request includes a burial agreement application, please cc the Repatriation Office (asm-repatriation@email.arizona.edu).
  2. The Repatriation Office will continue to monitor disturbances of human remains, please report disturbances via email (asm-repatriation@email.arizona.edu).
  3. Project Director and Principal Investigator reviews will be conducted.
  4. Repository agreements will be issued.
  5. Permit updates requests will be completed.
  6. Notifications of intent may be submitted.
  7. Accession numbers will be issued.
  8. Quotes and invoices will be issued.
  9. Site number requests that are already in the queue will be completed.
  10. Records research requests that are already in the queue will be completed.
  11. Document Requests that are already in the queue will be completed.

The following cannot be conducted until after Monday, 13 April 2020:

  1. New records searches will not be initiated, either by researchers visiting the ARO or by having ARO conduct the research for you.
  2. No new ASM site numbers will be issued.
  3. ASM’s Library will be closed.
  4. No drop-offs to the Repository can be made.
  5. ASM will not be receiving mail.
  6. Report reviews cannot be completed.

Furthermore, all quote requests with expedites and document requests will be evaluated on a case-by-case basis.  And the Repatriation Office’s centralized email is currently experiencing technical difficulties. Therefore, please cc Dr. Claire Barker on anything including a Burial Agreement Application (csbarker@email.arizona.edu). Please also send all notifications of human remains disturbances to Dr. Barker.

Please contact ASM staff with any questions or concerns regarding ASM Jobs, quotes, or projects.

Please distribute to others in your organization. We appreciate your patience and understanding during this difficult time and we will keep you updated as more information becomes available.

 

February 2020

 

January 2020

 

November 2019

  • ASM MP Managers held a public feedback forum in Tucson on November 14, 2019.
  • The following form was removed from the ASM website: Request an ASM Site Number Addendum
  • The following announcement was distributed to AAA permit holders and posted on the ASM website:

Mandated Programs Holiday Season Scheduling Information

  • Mandated Program Offices will be closed 12/23/2019 thru 1/3/2020.
  • Expedited ASM services are generally unavailable between 12/9/2019 and 1/3/2020. Expedited service availability starts again on 1/6/2020.
  • Any ASM services for which the intent is to receive key deliverables by 12/20/2019 must be requested through the online quote site no later than close of business day (5pm) on 12/5/2019. See the Archaeological Records Office webpage for information regarding delivery of Records Research for Archaeologists and Document Requests in this period.
  • Quotes must be approved, invoices paid, and key forms received before 12/9/2019 to ensure processing happens before 12/20/2019.
  • Routine service schedules resume on 1/6/2020.

Please also note:

  • End of the year processing constraints and deadlines for burial agreements should be addressed directly to Claire Barker (csbarker@email.arizona.edu).
  • Continue to report the discovery of human remains or intent to disturb human remains to Claire Barker by email (csbarker@email.arizona.edu) or by phone at 520-626-0320.
  • Continue to report archaeological and paleontological discoveries to Shannon Twilling by email (twilling@email.arizona.edu) or by phone at 520-621-4795.

     

October 2019

October 2019

 

July 2019

 

June 2019

 

May 2019

 

February 2019

 

November 2018

 

August 2018

 

July 2018