UPDATED 4/12/21: Our galleries will remain temporarily closed to the general public until the Fall of 2021. Until then, stay connected with us on Facebook, and Twitter. Join us for online talks and master classes. Explore our online exhibits and learning resources.
Update Log
This page is intended to be a chronological overview and quick reference for updated forms, guidance documents, policies, and memorandums. Links to the most current versions of documents and/or webpages are provided for your convenience.
Commonly used acronyms:
AAA = Arizona Antiquities Act
ASM = Arizona State Museum
FAQ = Frequently Asked Questions
MP = Mandated Programs
February 2021
2/22/21: Notification of Intent Addendum added to Forms and Guidance section.
2/17/21: Historical Period Waste Pile Policy added to Policies and Memorandums section.
2/17/21: Draft Para-archaeologist Policy added to Policies and Memorandums section (draft only, tribal consultation pending).
2/17/21: Large-scale/Long-term Non-collections Surveys Policy added to Policies and Memorandums section (not in effect until 1 Jan 2022).
2/15/21: ASM site number AZ U:6:62(ASM) has been consolidated into AZ U:6:40(ASM). Contact ARO personnel with questions pertaining to this consolidation.
2/1/21: Uploaded ASM Workshop Series: Burial Discovery Agreements (BDAs): an instructional video.
January 2021
1/28/21: added Notification of Disturbance of Human Remains form to the Forms and Guidance section under Repatriation Office.
1/27/21: The following ASM site numbers have been consolidated under AZ U:15:124(ASM):
- AZ U:15:88(ASM), Florence Water Treatment Site
- AZ U:15:120(ASM), Florence Ruin
- AZ U:15:124(ASM), Saturday Site/Florence Ruin/Florence Pueblo
- AZ U:15:153(ASM), Saturday Site [consolidated in 1997; decision reviewed and upheld]
- AZ U:15:253(ASM)
- AZ U:15:663(ASM)
- AZ U:15:664(ASM)
- The site name for AZ U:15:124(ASM) is now: Saturday Site/Florence Ruin
- The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ U:15:124(ASM), and may be used to aid descriptions of the site.
- Contact ARO personnel with questions pertaining to this consolidation.
1/21/21: added Paleontological Principal Investigator Qualifications (form and policy) and Paleontological Project Director Qualifications (form and policy) to the Forms and Guidance section under Permits Office.
1/5/21: Due to the severity of COVID-19 infection rates in Arizona, the ASM Archaeological Records Office is implementing contactless virtual records research appointments to replace in-office visits, effective 12 January 2021. Please consult Contactless Research at the ARO for details on how to make an appointment and the procedures and deliverables involved. This service is available to all Arizona Antiquities Act permit holders and non-AAA permit holders with an approved ARO Records Use Agreement on file. Contact the Archaeological Records Office (asm_crm@email.arizona.edu; subject heading: ARO Appointment) if you have any questions.
December 2020
Hello AAA Permit Holders,
As the year is quickly wrapping up, Arizona State Museum (ASM) has a few important items for you to be aware of pertaining to end-of-year reporting and things to expect in the coming year:
1. The Archaeological Records Office (ARO) will not require a signed ARO Records Use Agreement for institutions holding an Arizona Antiquities Act (AAA) Permit in order to gain access to archaeological records available through the ARO.
Archaeological records are sensitive and must be protected (see A.R.S. §39-125), and ASM only requires the ARO Records Use Agreement form for non-AAA Permit holders.
Forms and guidance documents pertaining to this change will be revised and posted to the ASM website. If you have any questions regarding access to the ARO or this topic, please contact us at asm_crm@email.arizona.edu (subject heading: ARO Use Agreement)
2. The ARO is in the process of compiling lists of outstanding sites and projects associated with non-collection survey projects. These lists will be issued to our clients sometime in the early months of 2021.
3. AAA Blanket Permit End-of-Year Summary Reports are due by 31 March 2021. The template for this document can be found at: https://statemuseum.arizona.edu/crm/document/aaa-blanket-permit-end-of-the-year-summary-report
4. AAA Project-specific Permit and Burial Discovery Agreement End-of-Year Summary Reports are due by 31 January 2021. This is the first year this document will be required. Additional information and the report template can be found at: https://statemuseum.arizona.edu/crm/document/permit-burial-agreement-end-year-summary-report
As always, feel free to email asm_crm@email.arizona.edu with any questions. We wish you all a happy and safe holiday season!
Thank you,
Shannon Twilling
November 2020
- 11/30/20: List of Arizona Antiquities Act-qualified Consultants updated: Arizona Antiquities Act-qualified Consultants | Arizona State Museum
The following ASM site numbers have been consolidated under AZ T:12:1(ASM):
AZ T:12:1(ASM), La Ciudad
AZ T:12:48(ASM)
AZ T:12:50(ASM), Los Solares
- The site name for AZ T:12:1(ASM) is now the La Ciudad/Los Solares Site. The site names or numbers listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ T:12:1(ASM), and may be used to aid descriptions of the site.
- The site consolidation was completed on November 20, 2020.
- Contact ARO personnel with questions pertaining to this consolidation.
- 11/13/20: a Table of Respectful Terminology for Discussion of Human Remains and Funerary Objects in Archaeological Compliance was added to the Repatriation Office page: https://statemuseum.arizona.edu/crm/document/respectful-terminology-repa...
Site Consolidation #1
- The following ASM site numbers have been consolidated under AZ AA:12:311(ASM):
- AZ AA:12:122(ASM), Bojorquez-Aguirre Ranch
- AZ AA:12:305(ASM)
- AZ AA:12:311(ASM), Yuma Wash Site
- AZ AA:12:312(ASM)
- The site name for AZ AA:12:311(ASM) is now the Yuma Wash/Bojorquez-Aguirre Ranch Site. The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ AA:12:311(ASM), and may be used to aid descriptions of the site.
- The site consolidation was completed on November 3, 2020.
- Contact ARO personnel with questions pertaining to this consolidation.
Consolidation #2
- The following ASM site numbers have been consolidated under AZ AA:12:314(ASM):
- AZ AA:12:300(ASM)
- AZ AA:12:313(ASM), the Meador-Cañas Homestead Site
- AZ AA:12:314(ASM), the Silverbell-Ina Hohokam Site (also called the Ina-Silverbell Site)
- AZ AA:12:315(ASM), the Silverbell-Ina Hohokam Site
- AZ AA:12:316(ASM)
- AZ AA:12:317(ASM)
- AZ AA:12:379(ASM), Nourse House
- AZ AA:12:380(ASM), Deserted House
- AZ AA:12:821(ASM)
- AZ AA:12:1039(ASM)
- AZ AA:12:1040(ASM)
- The site name for AZ AA:12:314(ASM) is now the Silverbell-Ina Site. The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ AA:12:314(ASM), and may be used to aid descriptions of the site.
- The site consolidation was completed on November 3, 2020.
- Contact ARO personnel with questions pertaining to this consolidation.
October 2020
- 10/23/2020: Repatriation Office webpages updated.
- 10/23/2020: Revised "Distinguishing Human from Non-Human Animal Bone" document posted.
- 10/20/20: Complete FAQ (Frequently Asked Questions) update posted to ASM website.
ARO Update:
- The following site numbers have been consolidated under AZ AA:12:111(ASM):
- AZ AA:12:38(ASM)
- AZ AA:12:98(ASM), the Bechtel Burial Site
- AZ AA:12:100(ASM), Bechtel 2
- AZ AA:12:111(ASM), Las Capas
- AZ AA:12:130(ASM), the Ina Road Landfill Site
- AZ AA:12:376(ASM)
- AZ AA:12:503(ASM), the Costello-King Site
- AZ AA:12:688(ASM)
- AZ AA:12:798(ASM), the Slip-up Site
- AZ AA:12:1004(ASM)
- AZ AA:12:1157(ASM)
- The site name for AZ AA:12:111(ASM) is now the Las Capas/Costello-King Site Complex. The other site names listed above may be treated a geographic loci, chronological phases, and/or cultural components of AZ AA:12:111(ASM), and may be used to aid descriptions of the site.
- The site consolidation was completed on October 6, 2020.
- Contact ARO personnel with questions pertaining to this consolidation.
August 2020
- Posted: PowerPoint presentation from the online public feedback forum held on 29 May 2020.
- The following form was updated and posted on the ASM website:
July 2020
NOTICE
As of Monday, 20 July 2020, the ASM Archaeological Records Office has resumed scheduling of in-office records research and all ARO services are back to normal turnaround times. Please send an appointment request to the centralized email account (asm_crm@email.arizona.edu), entering ARO in the subject heading, or call (520) 621-4011 to make an appointment. Thanks for your support over the past week.
NOTICE
As of Friday, 10 July 2020, all Archaeological Records Office (ARO) staff are under self-quarantine due to possible COVID-19 exposure until Monday, 20 July 2020, and possibly until Monday, 27 July 2020.
ARO staff are prepared to do as much work as possible from home, but our services will be limited, and there may be delays.
ARO staff will be able to provide the following services:
-
Accession numbers will be issued.
-
Site number requests that are already in the queue will be completed.
-
Records research requests that are already in the queue will be completed.
-
Document Requests that are already in the queue will be completed.
The following cannot be conducted until after 27 July 2020:
-
New records searches will not be initiated, either by researchers visiting the ARO or by having ARO conduct the research for you.
-
New ASM site numbers requests cannot be initiated.
-
Report reviews cannot be completed.
Please continue to contact ASM staff with any questions or concerns regarding ASM Jobs, quotes, or projects.
Please distribute to others in your organization. We appreciate your patience and understanding during this difficult time and we will keep you updated as more information becomes available.
- Revised Rate and Fee Schedule posted on the ASM website.
- Changes in the review procedure for all quote requests submitted to the ASM Request Quote for Services website, regardless of landownership, to ensure proper minimal budgeting when ASM is the designated curation facility:
- One photo for every ASM site number that is requested or updated is required,
- One linear inch of documentation is required for all Burial Discovery Agreements, and
- One half box is required for all Testing/Data Recovery projects.
These estimated variables can be adjusted when submitting the Project Submission Update form, requesting Invoice 2 for a project.
- The ASM’s centralized email address (asm_crm@email.arizona.edu) can now be used for two purposes: (1) form submission, and (2) contacting personnel within a Mandated Programs office. Please see the new Submission Procedures and Checklists guide for instructions on utilizing the centralized email address for these purposes.
- Beginning July 1, 2020, the Archaeological Repository has implemented a new review and delivery procedure. Please see the Submission Procedures and Checklists guide for instructions and details on this new procedure.
- There are new points of contact for the Archaeological Repository and Repatriation Office:
- Archaeological Repository: Kathryn MacFarland, Ph.D. (520-621-0699 | kmacfarl@email.arizona.edu)
- Repatriation Office: Cristin Lucas, M.A. (520-626-2950 | lucasc@email.arizona.edu)
- The following policies were revised and posted on the ASM website:
- The following documents were implemented and posted on the ASM website:
- Minimum Requirements and Checklist for Reports of Remains Submitted to the Arizona State Museum (ASM) for Work Conducted Under a Burial Agreement
- Submission Procedures and Checklists for Cultural Resources Management Services Requested from the Arizona Antiquities Act Permits Office, Archaeological Records Office, Archaeological Repository, and Repatriation Office at the Arizona State Museum
- The following forms were implemented and posted on the ASM website:
- Archaeological Repository Project Submission Review: Phases 1 & 2
- Archaeological Repository Project Submission Delivery Review
- Arizona Antiquities Act Project-specific Permit and Burial Agreement End-of-Year Summary Report
- Instructions for Completing a Project-specific Permit and Burial Agreement Year-End Report
- Instructions for Completing a Document Request
- Instructions for Completing a Records Research for Archaeologists
- The following forms and documents were updated and posted on the ASM website:
- Archaeological Project Director Qualifications Form
- Archaeological Principal Investigator Qualifications Form
- ARO Records Use Agreement
- ASM Site Update Card
- Documents Request Form
- Guidelines for Conducting Research in the Archaeological Records Office
- Notification of Intent to Conduct Non-collection Survey
- Project Submission Update
- Records Research Request for Archaeologists
June 2020
- Memorandum regarding Concurrent Review and Arizona State Museum distributed to AAA permit holders and posted on the ASM website.
- Policy and Procedures Regarding the Issuance of Emergency Arizona Antiquities Acts Permits distributed to AAA permit holders and posted on the ASM website.
April 2020
- ARO Update:
- The following site numbers have been consolidated under AZ U:9:165(ASM):
- AZ U:9:6(ASM), Hayden’s Ferry
- AZ U:9:62(ASM), Our Lady of Mount Carmel Catholic Church (also called St. Mary’s Church)
- AZ U:9:64(ASM), the Science Library Site
- AZ U:9:80(ASM), the Phoenix and Eastern Railroad Bridge
- AZ U:9:114(ASM), the Tempe Glyph Site (also called the Tempe Glyphs Site and the Tempe Butte Petroglyph Site; previously consolidated under AZ U:9:115(ASM))
- AZ U:9:115(ASM), the Terraced Butte Site (also called Tempe Butte and Hayden Butte)
- AZ U:9:188(ASM), Tempe Beach Park (also called the Tempe Beach Stadium)
- AZ U:9:190(ASM), the Hayden Blacksmith Shop
- AZ U:9:216(ASM), the Brickyard
- AZ U:9:269(ASM), 1010 East Lemon Street
- AZ U:9:278(ASM), the Hayden Flour Mill Complex
- AZ U:9:281(ASM), the Barrett Honors College Site
- AZ U:9:284(ASM), the ISTB IV Site
- AZ U:9:296(ASM), the Ocotillo Hall Site
- AZ U:9:309(ASM), the Tempe Townsite (also called the Tempe Historic Town Site)
- The site name for AZ U:9:165(ASM) is now La Plaza/Historic Tempe (also called La Plaza Tempe, Plaza Tempe, Plaza de Tempe, Casa de Loma, the Elias-Rodriguez House, and the Stadium Site). The other site names listed above may be treated as geographic loci, chronological phases, and/or cultural components of AZ U:9:165(ASM) and may be used to aid descriptions of the site.
- The site consolidation was completed on March 16, 2020.
- Contact ARO personnel with questions pertaining to this consolidation.
- The following site numbers have been consolidated under AZ U:9:165(ASM):
- ASM Mandated Programs Mission Statement posted to the ASM website.
March 2020
- 3/24/2020: Complete FAQ (Frequently Asked Questions) update posted to ASM website.
- 3/27 to 4/13/2020: The following announcement was distributed to AAA permit holders and posted on the ASM website:
As of Friday, 27 March 2020, all Arizona State Museum staff are under self-quarantine due to possible COVID-19 exposure until Monday, 13 April 2020.
Staff in the Permits Office, Archaeological Records Office, Repository, and Repatriation Office are prepared to do as much work as possible from home, but our services will be limited, and there may be delays.
For clarification, here is what ASM will continue to provide during the closure:
- Permits and burial agreements will continue to be issued. Treatment plans, permit applications, and burial agreement applications may be submitted via email until further notice. Please send all of these documents to my attention (twilling@email.arizona.edu). If your request includes a burial agreement application, please cc the Repatriation Office (asm-repatriation@email.arizona.edu).
- The Repatriation Office will continue to monitor disturbances of human remains, please report disturbances via email (asm-repatriation@email.arizona.edu).
- Project Director and Principal Investigator reviews will be conducted.
- Repository agreements will be issued.
- Permit updates requests will be completed.
- Notifications of intent may be submitted.
- Accession numbers will be issued.
- Quotes and invoices will be issued.
- Site number requests that are already in the queue will be completed.
- Records research requests that are already in the queue will be completed.
- Document Requests that are already in the queue will be completed.
The following cannot be conducted until after Monday, 13 April 2020:
- New records searches will not be initiated, either by researchers visiting the ARO or by having ARO conduct the research for you.
- No new ASM site numbers will be issued.
- ASM’s Library will be closed.
- No drop-offs to the Repository can be made.
- ASM will not be receiving mail.
- Report reviews cannot be completed.
Furthermore, all quote requests with expedites and document requests will be evaluated on a case-by-case basis. And the Repatriation Office’s centralized email is currently experiencing technical difficulties. Therefore, please cc Dr. Claire Barker on anything including a Burial Agreement Application (csbarker@email.arizona.edu). Please also send all notifications of human remains disturbances to Dr. Barker.
Please contact ASM staff with any questions or concerns regarding ASM Jobs, quotes, or projects.
Please distribute to others in your organization. We appreciate your patience and understanding during this difficult time and we will keep you updated as more information becomes available.
February 2020
- The following forms were updated and posted on the ASM website:
January 2020
-
ASM MP Managers held a public feedback forum in Phoenix on January 24, 2020.
-
The following were updated and posted on the ASM website:
- Powerpoint presentation from public feedback forum in Tucson
- Arizona Antiquities Act – Qualified Consultants
November 2019
- ASM MP Managers held a public feedback forum in Tucson on November 14, 2019.
- The following form was removed from the ASM website: Request an ASM Site Number Addendum
- The following announcement was distributed to AAA permit holders and posted on the ASM website:
Mandated Programs Holiday Season Scheduling Information
- Mandated Program Offices will be closed 12/23/2019 thru 1/3/2020.
- Expedited ASM services are generally unavailable between 12/9/2019 and 1/3/2020. Expedited service availability starts again on 1/6/2020.
- Any ASM services for which the intent is to receive key deliverables by 12/20/2019 must be requested through the online quote site no later than close of business day (5pm) on 12/5/2019. See the Archaeological Records Office webpage for information regarding delivery of Records Research for Archaeologists and Document Requests in this period.
- Quotes must be approved, invoices paid, and key forms received before 12/9/2019 to ensure processing happens before 12/20/2019.
- Routine service schedules resume on 1/6/2020.
Please also note:
- End of the year processing constraints and deadlines for burial agreements should be addressed directly to Claire Barker (csbarker@email.arizona.edu).
- Continue to report the discovery of human remains or intent to disturb human remains to Claire Barker by email (csbarker@email.arizona.edu) or by phone at 520-626-0320.
- Continue to report archaeological and paleontological discoveries to Shannon Twilling by email (twilling@email.arizona.edu) or by phone at 520-621-4795.
October 2019
October 2019
- The following forms were updated and posted on the ASM website:
July 2019
- Revised Mandated Programs Rate and Fee Schedule posted on the ASM website.
- Announcement that all electronic forms are to be submitted to the centralized email (asm_crm@email.arizona.edu) distributed to AAA permit holders and posted on the ASM website. See FAQ How are forms electronically submitted to the Arizona State Museum? for more information.
- Request an ASM Accession Number form implemented and posted on the ASM website. See FAQ What is an ASM Accession Number and how do I request one? for more information.
- Major updates made to the ASM Request Quote for Services form.
- The following form was implemented and posted on the ASM website:
- Request an ASM Accession Number form. See FAQ What is an ASM Accession Number and how do I request one? for more information.
- The following forms were updated and posted on the ASM website:
- Arizona Antiquities Act Blanket Permit End-of-Year Summary Report
- Cultural Resources Summary Letter for Non-archaeologists Request
- Principal Investigator Qualification Application
- Project Director Qualification Application
- Project Submission Update
- Request an ASM Site Number
- Document Request
- Notification of Intent to Conduct Non-collection Survey
- Request for Repository Services Agreement
June 2019
- Arizona Antiquities Act Minimum Requirements and Checklist for Reports, Treatment Plans, and Maps distributed to AAA permit holders and posted on the ASM website.
- Arizona State Museum personnel presented at the 2019 Historic Preservation Conference. Presentations from the two-hour workshop, Working with Arizona State Museum Mandated Programs and the Arizona Antiquities Act, and Patrick Lyons’s discussion panel Arizona State Museum in Relation to the State Historic Preservation Office posted on the ASM website.
- The following forms were implemented and posted on the ASM website:
May 2019
- Memorandum, Changes to ASM Value-Added Service Fees, Effective 1 July 2019, distributed to AAA permit holders and posted on the ASM website.
February 2019
- Policy and Procedures Regarding Digital Images of Work Conducted under an Arizona Antiquities Act Permit distributed to AAA permit holders and posted on the ASM website.
November 2018
- The new ASM MP website went live.
- The following forms were implemented and posted on the ASM website:
- The following forms were completely updated and standardized, and posted on the ASM website:
- Arizona Antiquities Act Blanket Permit Application
- Arizona Antiquities Act Permit Update Request
- Arizona Antiquities Act Project-specific Permit Application
- Box Label
- Box Summary Inventory Form
- Bulk Material Inventory Form
- Burial Agreement Application Instructions
- Catalog Specimen Inventory Form
- Certificate of Repatriation Compliance
- Cultural Resources Summary Letter for Non-archaeologists Request
- Deed of Gift
- Digital Image Data Sheet
- Document Request
- Notification of Intent to Conduct Non-collection Survey
- Notification of Intent to Conduct Non-collection Survey Addendum
- Permit Application Addendum: First Time Applicant
- Permit Application Addendum: Work Conducted Under a General Workplan
- Photographic Material Data Sheet (Not for Digital Images)
- Principal Investigator Qualification Form
- Project Director Qualification Form
- Project Registration Form
- Project Submission Update
- Records Research Request for Archaeologists
- Request an ASM Site Number
- Request for Repository Services Agreement
- Specimen Release for Analysis Form
- The following form was removed from the ASM website: Request an ASM Site Number Addendum
August 2018
- The following forms were completely updated and standardized, and posted on the ASM website:
July 2018
- The new MP fee structure implementation went live. See the ASM website for more information regarding the Public Notices and development of the fee structure.
- The ASM Request Quote for Services website went live.
- The new Mandated Programs Rate and Fee Schedule was posted on the ASM website.
- The new MP Frequently Asked Questions was posted on the ASM website.
- The following forms were implemented and posted on the ASM website:
- The following forms were completely updated and standardized, and posted on the ASM website:
- Arizona Antiquities Act Blanket Permit Application
- Arizona Antiquities Act Permit Update Request
- Arizona Antiquities Act Project-specific Permit Application
- Burial Agreement Application
- Burial Agreement Application Instructions
- Cultural Resources Summary Letter for Non-archaeologists Request
- Digital Image Data Sheet
- Document Request
- Notification of Intent to Conduct Non-collection Survey
- Notification of Intent to Conduct Non-collection Survey Addendum
- Permit Application Addendum: First Time Applicant
- Permit Application Addendum: Work Conducted Under a General Workplan
- Project Registration Form
- Records Research Request for Archaeologists
- Request an ASM Site Number
- Request for Repository Services Agreement